VINCIT OY PRIVACY POLICY

LAST UPDATED: 07.03.2016

  1. Introduction

We at Vincit Oy (“Vincit”, “we”, “us”) are committed to protecting and respecting your privacy. This Privacy Policy (together with our Terms of Use, available at [INSERT LINK] and any other documents referred to in it) applies to our website located at www.vincit.fi and its subdomains (the “Service”) and sets out the basis on which any personal data we collect from you, or that you provide to us, will be handled by us.

In this Privacy Policy, the term “personal data” means information that relates to an identified or identifiable natural person. We know that you are concerned about how we use and disclose personal data, and we are committed to complying with data protection and privacy laws that apply to us. This Privacy Policy tells you about the ways in which we protect your privacy and the personal data we process about you.

We wish to remind you that this Privacy Policy applies to personal data that we process when you use the Service. It does not apply to any to third parties’ websites and/or services that you may encounter when you use the Service. We encourage you to carefully familiarize yourself with privacy policies applicable to any websites and/or services operated by third parties. Please be aware that we are not responsible for the privacy practices of any third parties.

By using the Service, you accept the privacy practices described in this Privacy Policy.

  1. Information We May Collect From You

When you use the Service, we may collect the following types of personal data from you:

  1. Data You Provide to Us Directly

We collect information you provide directly to us. In particular, we may collect the following information from our users that may, in certain circumstances, constitute personal data:

  • Your name and email address (and optionally phone number and company), if you choose to contact us by using the contact form on our website;
  • If you choose to send us a job application via the Service, we collect personal data related to recruitment, including your name, email address, phone number, city where you would like to work, and other personal data you choose to share with us (e.g. your CV and study transcript information). Please note that we use a third-party recruitment service provider Recruiterbox to help us process job application information; and
  • Any other information you choose to provide to us or in the Service.

If you contact us, a record of this correspondence may be kept.

  1. Data Collected Automatically

The Service may automatically collect the following information from you that in certain circumstances may constitute personal data:

  • Usage data: We collect information on the ways in which you use the Service, such as how long you spend on certain parts on the Service. This information helps us understand better how people use our Service and how we can improve their user experience.
  • Device data: We collect information about the device you use to access the Service, including for example the hardware model, operating system and version, unique device identifiers, MAC address, IP Address, and mobile network information;
  • Cookies and Other Technologies: Technologies such as cookies, beacons, tags and scripts are used in the Service. We use these technologies to analyze trends, administer the Service, enable features on the Service, and track users’ movements around the Service and to gather demographic information about our users. We use technology created by third parties to enable such technological features. Cookies are text files that are saved on the hard drive of your device by means of your browser, enabling us to recognize your browser for purposes such as saving your preferences and directing relevant content to you. We may use both session cookies and persistent cookies. A session cookie enables certain features of the Service and is deleted from your device when you disconnect from or leave the Service. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to the Service. Most of the currently available browsers give you the option of managing cookies by, for example, disabling them entirely, accepting them individually, and deleting saved cookies from your hard drive. We would like to remind you that if you completely disable cookies on your browser, you might not be able to use some features of the Service.
  • Third party analytics providers: We may use third-party analytics services, including e.g. Google Analytics and Jetpack for WordPress, to analyze the Service on our behalf. These service providers may use cookies, web beacons and other technologies to collect information about your use of the Service. These service providers enable us to collect, monitor and analyze data regarding the use of the Service, in order to understand how users use the Service and to increase the functionality and user-friendliness of the Services, as well as to better tailor the Service to users’ needs. Accordingly, some automatically collected data is shared with such third party service providers, who have their own privacy policies applicable to their operations. The current list of analytics service providers can be requested from us by contacting us at privacy@vincit.com.
  1. The Purposes for Which We Use The Data

a) We use the personal data you provide to us directly for the following purposes:

  • To manage the Service;
  • To provide features available in the Service;
  • To develop, improve, and protect the Service;
  • To communicate with you;
  • To prevent and investigate fraud and other misuses;
  • To protect our rights and/or our property;
  • To operate and improve our products and services;
  • For market research;
  • For electronic direct marketing, in compliance with applicable laws;
  • To audit and analyze the Service; and
  • To ensure the technical functionality and security of the Service.

b) We use the data collected automatically for the following purposes:

  • To improve customer service;
  • To personalize user experience;
  • To manage the Service;
  • To provide features available in the Service;
  • To develop, improve, and protect the Service;
  • For market research;
  • To audit and analyze the Service; and
  • To ensure the technical functionality and security of the Service.
  1. How We Disclose Data

We do not sell, lease, rent or otherwise disclose the personal data relating to our users to third parties unless otherwise stated below.

The personal data collected in the Service may be disclosed in the following manner:

  1. Personal data you provide directly:

We may disclose personal data you provide to the Service with the following categories of third parties:

  • To service providers, such as data storage service providers and recruitment service providers, which enable us to provide the Service to you;
  • To our business partners in compliance with applicable laws;
  • To public authorities, such as law enforcement, if we are legally required to so or if we need to protect our rights or the rights of third parties;
  • To our subsidiaries and affiliates; or a subsequent owner, co-owner or operator of the Service and their advisors in connection with a corporate merger, consolidation, restructuring, or the sale of substantially all of our stock and/or assets, or in connection with bankruptcy proceedings, or other corporate reorganization, in accordance with this Privacy Policy; and
  • To other third parties, with your consent or as otherwise required or permitted by law.
  1. Data collected automatically:

The data collected automatically in the Service may be disclosed to the following categories of third parties:

  • To service providers, such as data analysis companies;
  • To our business partners in compliance with applicable laws;
  • To public authorities, such as law enforcement, if we are legally required to do so or if we need to protect our rights or the rights of third parties;
  • To our subsidiaries and affiliates; or a subsequent owner, co-owner, or operator of the Service and their advisors in connection with a corporate merger, consolidation, restructuring, or the sale of substantially all of our stock and/or assets, or in connection with bankruptcy proceedings, or other corporate reorganization, in accordance with this Privacy Policy; and
  • To other third parties, with your consent or as otherwise required or permitted by law.

Moreover, we may disclose information to third parties in an aggregate format that does not constitute personal data and does not allow the identification of individual users.

  1. Your Rights

You have the following rights with respect to the personal data we hold about you:

  • The right to know what data we hold about you: If you would like to know what personal data we hold about you, please contact us at privacy@vincit.com. We seek to promptly respond to your inquiry.
  • The right to have incomplete, incorrect, outdated, or unnecessary personal data corrected, deleted, or updated. If you have questions regarding the correction, deletion, or updating of the personal data we hold about you, please contact us at privacy@vincit.com
  • By providing information to the Service that forms the basis of communications with you, such as contact information, you agree to receive electronic communications from us. However, you have the right to opt out of receiving electronic direct marketing communications from us: All electronic direct marketing communications that you may receive from us, such as e-mail messages and SMS-messages, give you an option of not receiving such communications from us in the future. If you have any additional questions about electronic direct marketing received from us, please contact us at privacy@vincit.com.
  1. Data Security

We take reasonable measures to protect personal data about you from unauthorized access or against loss, misuse or alteration by third parties. Despite these efforts to store personal data collected in and through the Service in a secure operating environment that is not available to the public, we cannot guarantee the security of personal data during its transmission or its storage on our systems. Further, while we attempt to ensure the integrity and security of personal data, we cannot guarantee that our security measures will prevent third-parties such as so-called hackers from illegally obtaining access to personal data. We do not warrant or represent that personal data about you will be protected against, loss, misuse, or alteration by third parties.

  1. International Transfers of Personal Data

Some elements of the Service may be hosted on servers located in countries outside your own country. The laws applicable to the protection of personal data in such countries may be different from those applicable in your home country. In particular, if you are located within the European Union, please note that personal data collected by us may be transferred outside the European Union / European Economic Area. You consent to personal data about you being transferred outside your own country and, where applicable, outside the European Union / European Economic Area.

  1. Children’s Privacy

The Service is not directed to children under 13. We do not intend to collect personal data from children under 13. If you are under 13, please do not use the Service and do not send any information about yourself to us.

  1. Changes to the Privacy Policy

From time to time we may change this Privacy Policy. You can tell when changes have been made to the Privacy Policy by referring to the “Last Updated” legend on top of this page. If we materially change the ways in which we use and disclose personal data, we will post a notice in the Service. We encourage you to review the Privacy Policy whenever you access the Service to stay informed about our privacy practices. Your continued use of the Service following any changes to this Privacy Policy constitutes your acceptance of any such changes made.

  1. Questions or Concerns?

Should you have any questions regarding this Privacy Policy, your privacy as it relates to the use of the Service, or the protection of the personal data we hold about you, please contact us via e-mail at privacy@vincit.com or by mail at Vincit Oy, Visiokatu 1, 33720 Tampere, Finland. We seek to promptly resolve any concerns you may have.